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HIPAA-Compliant · AI-Powered

Home Care Scheduling,
Finally Done Right

Stop juggling spreadsheets. SchedulerPro uses AI to match the right caregivers to the right clients, tracks overtime in real time, and lets caregivers punch in from their phone — all HIPAA-compliant, all in one platform.

Request Early Access → See How It Works
Early access program Limited availability HIPAA BAA on Enterprise
app.schedulerpro.io/dashboard
SchedulerPro Dashboard
4
AI tools — schedule, replace, analyze & summarize
17
Built-in reports across scheduling, compliance & payroll
99.9%
Platform uptime — reliable, always-on hosting
HIPAA
Eligible — BAA included on Enterprise plan
Features

Everything your agency needs in one place

Purpose-built for home care agencies. No bloat, no workarounds — just the tools schedulers actually use.

Service Orders & Authorizations

Track every authorization from intake through expiry. Stay ahead of compliance deadlines before they become problems.

Schedule Builder & Monitor

Build and manage weekly schedules with real-time visibility across your entire team.

Timesheets & Payroll

Review time records, close out each week, and export payroll-ready data when you need it.

Conflict Detection

Catch scheduling problems automatically before they affect your clients or caregivers.

Mobile Caregiver App

Caregivers manage their shifts, time tracking, and availability from their phone.

Coverage & Notifications

When plans change, the right people know immediately and open shifts get filled fast.

Reports & Compliance

The reports you actually need for compliance reviews, payroll, and day-to-day operations.

Roles & Audit Trail

Everyone sees exactly what they need — nothing more. Every action is tracked.

Product Tour

See every part of the workflow

Click through each screen to get a real feel for SchedulerPro — no login required.

01

Your command center at a glance

Seven live KPIs track scheduled hours, compliance gaps, pending timesheets, and coverage needs. Notifications surface emergencies and vacation requests in real time. Quick actions get you to any workflow in one click.

  • Live KPIs: hours, compliance, coverage, overtime
  • Notification feed with email/SMS alerts
  • Quick actions to every workflow
app.schedulerpro.io/dashboard
SchedulerPro Dashboard
Caregiver Profile
My Shifts — weekly schedule
Shift detail with punch clock

Caregiver Mobile App

Your team's shifts, right in their pocket

Caregivers see their weekly schedule, get directions to each client, punch in and out with GPS verification, and request time off — all from their phone.

  • Weekly shift view with client details & addresses
  • One-tap punch in/out with geolocation
  • Call client or get directions instantly
  • Report absences with “Can't Make It” flow
  • Request time off & manage SMS notifications
AI Scheduling

Five AI tools, built into every workflow

Each tool reads your real data — certifications, availability, proximity, history — and returns ranked recommendations with plain-English explanations.

Schedule Suggestion — Week 14 3 shifts filled
Tue 9a–5p · Rodriguez, Maria
Anderson, M. — certified, 12 mi, no conflicts, worked this shift 3 wks running
97%
Wed 7a–3p · Thompson, James
Davis, S. — PCA cert, same city, available all day, under 30 hrs this week
94%
Fri 2p–10p · Chen, Robert
Martinez, C. — Homemaker cert, 5 mi, prefers evening shifts per availability
91%
Every recommendation includes the reasoning — accept, modify, or skip
Replacement Finder — Mon 7a–3p 4 candidates
Garcia, Ana
PCA certified, 8 mi away, fully open Monday, 24 hrs this week
96%
Williams, Derek
PCA certified, 15 mi, available after 6a, 32 hrs — nearing OT threshold
82%
Park, Jin
PCA certified, 22 mi, no conflicts, has vehicle, new to this client
78%
Flags OT risk and explains why each candidate was ranked
Employee Analysis — SO #1042 6 evaluated
Anderson, Maria
Cert match, availability aligned, same city, low workload, prior history with client
95%
Davis, Samuel
Cert match, adjacent city, partially available, moderate workload
81%
Lopez, Carmen
Cert match, different city, fully available, under-utilized — good candidate for new assignments
74%
Scores across 6 dimensions — certification, availability, proximity, workload, area, history
Schedule Insights — Week 14 2 alerts
SO #1038 — Rodriguez, Maria
Authorization 91% consumed with 6 weeks remaining — risk of running out early
Critical
SO #1045 — Chen, Robert
Authorized 5 visits/week, only 3 scheduled — 2 open slots
Gap
SO #1051 — Thompson, James
Authorization 42% consumed, on track for full utilization
On Track
Authorization burn-down and coverage gap detection in real time
Provider Care Report — Rodriguez, Maria Ready
Provider Summary
Agency info, reporting period, case manager contact, service authorization details
Section 1
Visit Records & Caregiver Profiles
14 visits documented with timestamps, caregiver credentials, and visit notes compiled
Section 2
Compliance Summary
Hours utilized vs. authorized, visit frequency adherence, scheduling consistency narrative
Section 3
Generates state-ready narratives — export as PDF or Word
Pricing

Simple, transparent pricing

No per-seat fees. No setup charges. One flat monthly price per agency, including all users.

Starter
$129/mo

For small agencies just getting started with digital scheduling.

  • Up to 25 active clients
  • Up to 15 active employees
  • Weekly schedule builder
  • Timesheets & week close-out
  • Overtime monitor
  • Conflict detector
  • Mobile caregiver app
  • Basic reports (6 report types)
  • Role-based access (3 users)
  • Best-effort email support
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Most Popular
Professional
$259/mo

For growing agencies that need AI assistance and full reporting.

  • Unlimited clients & employees
  • Everything in Starter
  • AI features (30 requests/mo)
  • Shift broadcasts & coverage alerts
  • Email & SMS notifications
  • All 17 report types incl. SO compliance
  • Unlimited users
  • Priority email support
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Enterprise
$389/mo

For agencies needing compliance, integrations, and dedicated support.

  • Everything in Professional
  • Unlimited AI requests
  • QuickBooks & XLSX exports
  • CSV data import
  • REST API access
  • HIPAA BAA included
  • 99.9% uptime SLA
  • Same-day email support
  • Dedicated onboarding call
Contact Us

All plans include a 10-day free trial · Annual billing saves 2 months · Onboarding assistance available

FAQ

Questions home care agencies ask us

Everything you need to know before getting started.

SchedulerPro is built on HIPAA-eligible infrastructure with all data encrypted at rest and in transit. A Business Associate Agreement (BAA) is included with the Enterprise plan — reach out to sales@schedulerpro.io for details.
The AI analyzes caregiver certifications, availability windows, existing schedules, and client requirements to suggest optimal assignments. It flags conflicts before they become problems — double-bookings, uncertified assignments, missing vehicles — and lets you accept, modify, or override every recommendation.
Yes. SchedulerPro supports data import for clients, employees, and service orders. Our onboarding guide walks you through migrating from spreadsheets or legacy systems — most agencies are fully operational within a day.
Setup takes under two minutes. Once your workspace is created you can add your first client and employee and start building schedules immediately. No IT team or lengthy training sessions required.
SchedulerPro supports all major service types: Personal Care Aide (PCA — hourly and per diem), Homemaker, Companion, and appointment-based services. Service types are configurable to match your agency's specific authorizations and payer requirements.
Yes. SchedulerPro has four roles: Admin (full access including user management), Scheduler (manage clients, employees, and schedules), Read-Only (view without editing), and Caregiver (mobile app only — punch in/out, request time off). Each user chooses their own email and SMS notification preferences. Every action is attributed to the individual user for audit purposes.
Your data is always yours. We provide a full data export before account deactivation — clients, employees, schedules, and time records included. Data is retained for 30 days after cancellation so you can migrate at your own pace.
Yes. SchedulerPro includes a native mobile app for caregivers. Employees can view upcoming shifts, punch in and out, request vacation time, and report emergency absences — all from their phone. The admin and scheduler portal is a fully responsive web application that works on any device.