Stop juggling spreadsheets. SchedulerPro uses AI to match the right caregivers to the right clients — automatically, compliantly, and in seconds.
Purpose-built for home care agencies. No bloat, no workarounds — just the tools schedulers actually use.
Track client service orders from authorization to completion. Manage service types, providers, case managers, and active status in one view.
Build schedules from reusable templates. One click generates all shifts for the week — then adjust as needed. Conflicts detected automatically.
Mark shifts Worked, No-Show, or Cancelled in real time. Employee filter and status badges give supervisors instant visibility across every shift.
Print-ready weekly timesheets per employee. Hours summary, no-show rates, and utilization reports — all with one-click PDF export.
Real-time scanning for double-bookings, uncertified PCA assignments, missing vehicles, availability violations, and client or employee absences.
Admin, Scheduler, and Read-Only roles. Every employee only sees what they need. Full audit trail for compliance reviews.
Click through each screen to get a real feel for SchedulerPro — no login required.
Navigate to any part of the app from one clean screen. The dashboard groups every module — clients, employees, scheduling, time tracking, reports, and AI tools — so nothing is ever more than one click away.
Not generic AI. Our scheduling intelligence analyzes your actual data — employee certifications, availability, proximity, and client requirements — to suggest the best possible assignments.
Our AI reviews every unassigned slot for the week and ranks employees by fit — matching certification, hours, proximity, and availability simultaneously.
Every suggestion comes with a reason. Know exactly why an employee was recommended — and why others weren't.
AI inference runs entirely within our secure, private cloud infrastructure. Client and employee data never traverses the public internet.
→ Anderson, Maria — PCA certified, 12 mi from client, available all day, no conflicts this week. Worked this shift last 3 weeks.
→ Martinez, Carlos — Homemaker certified, 5 mi from client, available Fri PM. Note: prefers evening shifts per availability record.
No per-seat fees. No setup charges. One flat monthly price per agency, including all users.
For small agencies just getting started with digital scheduling.
For growing agencies that need AI assistance and full reporting.
For larger agencies needing SLAs, API access, and dedicated support.
All plans include a 30-day free trial · Annual billing saves 2 months · Onboarding assistance available
Home care agencies handle protected health information every day. We designed SchedulerPro so that security isn't a checkbox — it's the foundation every other feature is built on.
Every agency on SchedulerPro operates in a completely isolated data environment. This separation is enforced at the database engine level — not in application code. Even in the event of a software bug, a query from your workspace cannot retrieve records belonging to a different agency. Isolation is structural, not just policy.
Infrastructure-level tenant isolationWhen our AI analyzes your schedules, employee certifications, and client requirements, that processing happens entirely within our private cloud infrastructure. PHI is never sent to external AI APIs, never crosses the public internet to reach the AI, and is never retained by any third party. The AI sees only what it needs to answer your specific request — nothing more.
Private cloud AI · No external PHI sharingOur application servers have no public-facing network presence. Every incoming request passes through a secure edge layer that validates it cryptographically before it can reach the backend. An attacker who knew our server addresses would still be blocked at the network level — not by a firewall rule that can be misconfigured, but by architecture that makes direct access structurally impossible.
Zero direct backend exposure · Edge validation on every requestAll data in transit is encrypted end-to-end using modern TLS — no unencrypted paths exist. All data at rest is encrypted using cloud-managed keys across every storage layer: the database, file storage, and application secrets. Passwords are one-way hashed and never stored in a recoverable form. Credentials and secrets live in dedicated secure vaults, never in application code or configuration files.
TLS in transit · Encrypted at rest · Secure secret vaultsSchedulerPro enforces three distinct access levels: Admins manage the platform and users, Schedulers read and write operational data, and Read-Only users can view without making changes. Access control is applied server-side on every request — it cannot be bypassed by manipulating the client application. All data modifications carry timestamps for compliance audit trails.
Admin · Scheduler · Read-Only · Server-side enforcementUser sessions have a defined expiry — there are no indefinite login tokens. Shared or generic logins are not permitted; every user authenticates with their own credential. This ensures a clear audit trail of who accessed what, and limits exposure if a device is lost or a password is compromised. Password rotation is enforced annually at a minimum.
Session expiry · Unique user credentials · Forced rotationThe Security Rule requires specific technical controls for systems that store or process PHI. Here is how SchedulerPro addresses each one.
Questions about our security posture or compliance documentation? We're happy to talk.
Contact Us → Architecture DocsSign up and get your own private subdomain at {your-agency}.app.schedulerpro.io — fully isolated, HIPAA-ready, and pre-loaded with your service types.
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